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Download a copy of important rental information included in this lease
Download a "Bed Guide" to help you organize your retreat

WHOLE VENUE RENTAL CONTRACT

This is the person responsible for the communications about this lease and rental

DEPOSIT & PAYMENT SCHEDULE:
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Reservations require a signed contract and a deposit of 50% of the Total Venue Rental (includes lodging rental, catering, classes, and facilitation costs if hiring us for a custom retreat) to be applied to the rental fee to secure your date. The remaining balance is due 30-days prior to your rental date. If the balance is not paid, your event may be cancelled. Please read our Cancellation & Rescheduling Policy below. 

 

Checks are our preferred method of payment. Please make checks payable to Earthwell Retreat Center. LLC and mail to: Emily Adama, 18580 Grass Lake Road, Manchester, MI 48158 

 

Paypal is also accepted to: Emily.EarthWellRetreat@gmail.com

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LINENS/BEDDING FEE

 

Top and bottom sheet, and towels are not automatically included in whole venue rentals. You can add top and bottom sheets and a towel for $15/per bed. (Note: not per cabin).

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Select an option
GOLF CART RENTAL​
 

$100 per golf cart for the weekend (Friday at 12pm to Sunday at 12pm) 

$50 for one-day rental - 9am-9pm

Select an option

All day-time rentals of the Main House Conference room will have 30 minutes added to the beginning and end for set up and clean up. Please indicate this 30 minutes in the form below. 

 

All rental contracts are subject to approval and may not be changed unless agreed to in writing by both parties

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Whole Venue Rentals overnight arrival/departure times: 
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  • Retreat Leaders may arrive at 12pm for set-up on day of arrival

  • Retreat participants may begin arriving at 3pm on day of arrival 

  • Retreat participants depart by 12pm on day of departure

  • Retreat Leaders may depart at 3pm on day of departure for clean-up

 

Extensions to arrival/departure times may be requested and may be subject to additional fees.

All Events "by-the-hour" require 30-minutes added for setup and cleanup. ​

Please include your deposit when filling out this form. (Payment can be sent to Emily.EarthWellRetreat@gmail.com via Paypal or mailed with a check. Lease not confirmed until deposit has been received

RESCHEDULING & CANCELLATIONS​
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  • A full refund will be administered if the reservation is canceled or rescheduled 60 days or more before event.

  • The renter forfeits the initial deposit (50% of total venue rental fee) if the reservation is canceled or rescheduled 30-60 days before the event.

  • The renter forfeits the full amount (Venue Rental Fee) if the reservation is canceled or rescheduled 0-30 days before the event.

Damage Responsibility Deposit (waived for single-day rentals)
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We do not charge a damage deposit fee, however damages (roughly over $50) made by you, or your party, must be paid for in full within 21 days of your stay. We will let you know within one week if we find anything we'd like you to pay for. 

 

1. No physical damage to the cabins, tents, buildings, equipment, or property.

2. No excessive cleaning required as a result of event use.

3. Remove all decorations and personal property

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Included in overnight rentals:
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  • Sleeping accommodations:

    • May-Oct: 6 cabins, unlimited camping spots (or max 20 overnight guests)

    • Nov-April: 4 cabins or max 20 overnight guests

  • Common house conference room (621 sqft, or 12-14 Yoga Mats) 

  • One twin bed, and one futon in Common House (in semi-open space near bathrooms)

  • Outdoor small group meeting spaces by the Main House (porches, grassy areas around the building)

  • One ADA indoor bathroom & one shower

  • Common house upstairs kitchen & serving areas for cooking and meal preparation.

  • Access to walking paths on our property and those connected to the Clark and Avis Spike Preserve 

  • 20 parking spaces next to the main house

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NOT included in overnight rentals:
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  • Use of golf carts or gaters (unless renting for an additional fee)

  • Firewood: however if you'd like to have a fire, check with us to see if we have wood for campfires before arriving. If we do, we'd be happy to share. Firewood for multi-day or large gatherings is NOT a part of whole venue rentals, but we may be able to arrange a large drop off of seasoned logs for an additional cost (approx: $75-$200 depending on event size) from a local source.

  • Catering/food will be not be included in this contract. Any food service and all responsibility that goes with it will be the sole responsibility of renter.  

  • Common house basement, historic barn or storage facilities by the pond are off limits

  • Use of washing machines 

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Please note that there are two households (the families of Ari Wakeman and Emily Adama) that live permanently on the property. (one in the lower level of the common house, and one in a cabin 200 yards from the common house.) During your rental they will maintain quiet and privacy for your group, but will remain on the property for the duration of your stay and will be available should any issues arise. 

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Day-time Common House Rentals
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  • We ask that meetings/classes held outside the common house remain within 500 ft of the house, so as to leave the rest of the property for renters in overnight personal retreats.

Earthwell Retreat Center LLC reserves the right to decline patrons and to amend its policies and rates at any time. These policies became effective in May, 2025.
CONDITIONS FOR RENTAL FORM

The following rules govern use of meeting space at Earthwell Retreat Center LLC. Renting individual or organizations agree to abide by these rules as a condition of use. Violations may result in revocation of rental privileges. 

 

DESIGNATED POINT-PERSON: 

We request that each renting organization designate one person to handle all communications and transactions. That designated person must be on-site throughout the rental period. 

 

NO AMPLIFIED MUSIC

All music must be turned off by 10:00pm. (No amplified music allowed outside). Acoustic music is allowed, while striving to maintain a reasonable sound level. 

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QUIET HOURS AT 10PM:

Earthwell is located within a Washtenaw County Nature Preserve. The Preserve closes at sunset according to county ordinance. Residential properties and folks who are used to quiet rural living also surround Earthwell. Maintaining the respect for the neighborhood and preserve is paramount. Complete quite time in the Sanctuary starts at 10pm. 

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NO FOOD IN THE CABINS: 

In order to avoid mice and other creatures, we strongly request that absolutely no food be opened, consumed, or stored in the cabins.

 

BIODEGRADABLE PRODUCTS ONLY: 

Please use environmentally friendly products such as biodegradable sunscreen and bug spray.

 

NO ALCOHOL ETC: 

Please observe our rules for no smoking, drinking or illegal drugs anywhere on the property. 

 

YOUR PARTY IS RESPONSIBLE FOR CLEAN UP​

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  • Please remove all leftover catering food and containers following your event. 

  • Please have all trash picked up, and put in trash cans and bags provided to you before leaving.

  • Please put furniture back where you found it. Our facilities are equipped with tables and chairs that may be re-arranged provided the renting individual or organization returns the room to its original configuration.  

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PARKING: 

Please ensure that your guests park along the LEFT HAND SIDE of the driveway, or down the road in the designed large greenspace lot. All damages to the landscaping will be charged back out of the deposit for parking in the lawn areas and along driveways.

 

LIABILITY WAIVER:

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We are not responsible for damage or loss of any items left on the premises or in the parking lot prior to, during, or following your event. 

 

These terms and conditions are a binding legal contract. Please review them carefully. By signing this agreement, you agree that all of the foregoing terms and conditions will govern and apply to you and your function.

 

By signing below, I, the renter, acknowledge that I have read, understand and agree to abide by the terms of this contract, the event rental policies as written, and the constraints of my chosen rental package, including all terms required therein and all charges incurred during the course of the rental. 

 

I understand that if I or anyone related to my event fails to meet the terms of this contract, including any and all rules or regulations set forth by these documents which pertain to my rental of the property, I personally or my organization will be financially responsible, up to and beyond the amount of my security deposit, for all charges incurred related to my event.

We look forward to helping you have a great rental experience, please let us know if there is any way we can be of help

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Please sign below and mail or paypal your rental fees
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Be sure to also download a copy of EarthWell's Rental Policies at the top of this page)

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