The following rules govern use of meeting space at Earthwell Retreat Center LLC. Renting individual or organizations agree to abide by these rules as a condition of use. Violations may result in revocation of rental privileges. 

 

DESIGNATED POINT-PERSON: 

We request that each renting organization designate one person to handle all communications and transactions. That designated person must be on-site throughout the rental period. 

 

NO AMPLIFIED MUSIC

All music must be turned off by 10:00pm. (No amplified music allowed outside). Acoustic music is allowed, while striving to maintain a reasonable sound level. 

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QUIET HOURS AT 10PM:

Earthwell is located within a Washtenaw County Nature Preserve. The Preserve closes at sunset according to county ordinance. Residential properties and folks who are used to quiet rural living also surround Earthwell. Maintaining the respect for the neighborhood and preserve is paramount. Complete quite time in the Sanctuary starts at 10pm. 

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NO FOOD IN THE CABINS: 

In order to avoid mice and other creatures, we strongly request that absolutely no food be opened, consumed, or stored in the cabins.

 

PROTECT THE ENVIRONMENT: 

Please use environmentally friendly products such as biodegradable sunscreen and bug spray.

 

NO ALCOHOL ETC: 

Please observe our rules for no smoking, drinking or illegal drugs anywhere on the property. 

 

SET UP & CLEAN UP

 

• Thirty (30) minutes on either side of your day-use rental is dedicated to set-up and clean-up, and included in your rental rates.

• If you are catering your affair, please follow proper clean up procedures.

• Meeting facilities are equipped with tables and chairs that may be re-arranged provided the renting individual or organization returns the room to its original configuration. Renters are entirely responsible for their own set up; Earthwell staff are not available to assist with this function, unless set-up fees are agreed upon, paid for and booked in advance. 

• The renting individual or organization is responsible for returning the room to the same condition it was in prior to the event. This includes returning tables and chairs to pre- event order and proper disposal of trash. 

• Grounds should look the way they were when you arrived or better. Please have all trash picked up, and put in trash cans and bags provided to you before leaving.

 

PARKING: 

Please ensure that your guests park along the LEFT HAND SIDE of the driveway, or down the road in the designed large greenspace lot. All damages to the landscaping will be charged back out of the deposit for parking in the lawn areas and along driveways.

 

EXITING THE LAND: 

Please be aware Earthwell is located adjacent to a residential neighborhood. Please obey the speed limit of 15 mph and be watchful for pedestrians.

 

SWIMMING

All Swimming must be during daylight hours and with a buddy and at own risk.

 

DAMAGE TO EVENT TENTS AND EQUIPMENT (N/A for Main House Conference Room Rentals)

 

• There will be NO COOKING, GRILLING, ETC. UNDER THE TENT due to smoke and fire damage possibility. No Tiki Torches or similar fire related devices. NO FIREWORKS OR SPARKLERS allowed at all. 

• NO COLORED STREAMERS or TAPE on tent or side curtains. SIDE CURTAINS MUST BE KEPT DRY AND CLEAN (not thrown on the ground) unless in use. If used, they must be kept hanging on tent to dry, or folded and STORED DRY AND CLEAN.

• Any and all lighting, cooking, and heating sources or decorations (e.g. colored paper streamers are not allowed) used in the vicinity of Earthwell Retreat Center’s tents, cabins or equipment must be approved by Earthwell Retreat Center in advance. CLIENT agrees to reimburse Earthwell Retreat Center for any and all costs or damages resulting from lighting, cooking, or heating equipment or decorations except as authorized above. In the event of serious damage Earthwell Retreat Center reserves the right to repair or replace the damaged item or items in its discretion, at CLIENT'S sole expense.

 

LIABILITY:

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We are not responsible for damage or loss of any items left on the premises or in the parking lot prior to, during, or following your event. 

 

These terms and conditions are a binding legal contract. Please review them carefully. By signing this agreement, you agree that all of the foregoing terms and conditions will govern and apply to you and your function.

 

By signing below, I, the renter, acknowledge that I have read, understand and agree to abide by the terms of this contract, the event rental policies as written, and the constraints of my chosen rental package, including all terms required therein and all charges incurred during the course of the rental. 

 

I agree to always respect and uphold the integrity of Earthwell Retreat Center LLC in all manners regarding my rental of the property. I understand that if I or anyone related to my event fails to meet the terms of this contract, including any and all rules or regulations set forth by these documents which pertain to my rental of the property, I personally or my organization will be financially responsible, up to and beyond the amount of my security deposit, for all charges incurred related to my event.